an office move can feel like an impossible feat. Between packing,
moving bulky furniture, transporting sensitive equipment, and
coordinating staff, the entire process is nothing short of daunting.
At Apex Moving + Storage, our Nashville office movers are committed to
helping you experience the smoothest transition possible. Here are some
industry insider tips to help you pull off a seamless relocation:
1. Determine a Timeline
soon as you know you’ll be moving spaces, it’s time to create a
detailed timeline. We recommend aiming for at least three months of
preparation for a small to medium move and at least six months of
planning for a large office move. Set yourself up for success by
starting as soon as possible.
2. Create an Office Moving Checklist
you’ve determined your timeline, you should work on creating an office
moving checklist. This list will consist of all major and minor details
to help you navigate the process of relocating. Be sure to consider
to-dos to get your new space ready for move-in day such as IT
assessments and floor planning. Some critical tasks include:
· Create a moving budget
· Inventory all assets
· Establish an internal communication plan
· Schedule elevator access
· Obtain any special moving permits
· Determine packing needs and establish schedule
3. Gather Your Team
with your team is critical in ensuring a smooth transition for all
employees. Be sure to keep them updated on the moving timeline and
notify them as dates and tasks change.
Moving spaces also
presents an opportunity to troubleshoot current layout and workflow
issues. Ask your team to help you in identifying these and provide
possible solutions for when you move into the new office.
4. Enlist a Move Coordinator
like any project, there needs to be someone who’s in charge of seeing
the move through from start to finish. If you are unable to plan,
manage, and oversee the office move in its entirety, enlist the help of a
member of your team to act as move coordinator.
5. Consider Hiring Office Movers
Hiring experienced Nashville office movers
guarantees a successful relocation. Professionals have the necessary
skills and resources to carry out seamless relocations while minimizing
downtime and disruption to your company’s day-to-day. Look for a mover
that offers flexible moving options and will provide you with a personal
move coordinator to help your team navigate the process.
6. Change Your Company’s Contact Information
you’ve devised your plan and dates are set, you’ll need to make sure
your business contacts and clients know that you’re moving. Create a
contact list of customers, suppliers, consultants, and other
third-parties to ensure you don’t leave anyone out. It’s also a good
idea to order new marketing materials with your updated address well in
advance so that you’re ready to hit the ground running on move-in day.
your office move a breeze by contacting the first-class Nashville
office movers at Apex Moving + Storage. Give us a call to learn more
about our cost-effective services or fill out our online form to
schedule a free in-office estimate today!
Subscribe to Apex Moving + Storage's Blog