Planning an office move can feel like an impossible feat. Between
packing, moving bulky furniture, transporting sensitive equipment, and
coordinating staff, the entire process is nothing short of daunting.
At Apex Moving + Storage, our Nashville office movers are committed to helping you experience the smoothest transition possible. Here are some industry insider tips to help you pull off a seamless relocation:
1. Determine a Timeline
As soon as you know you’ll be moving spaces, it’s time to create a detailed timeline. We recommend aiming for at least three months of preparation for a small to medium move and at least six months of planning for a large office move. Set yourself up for success by starting as soon as possible.
2. Create an Office Moving Checklist
One you’ve determined your timeline, you should work on creating an office moving checklist. This list will consist of all major and minor details to help you navigate the process of relocating. Be sure to consider to-dos to get your new space ready for move-in day such as IT assessments and floor planning. Some critical tasks include:
· Create a moving budget
· Inventory all assets
· Establish an internal communication plan
· Schedule elevator access
· Obtain any special moving permits
· Determine packing needs and establish schedule
3. Gather Your Team
Communication with your team is critical in ensuring a smooth transition for all employees. Be sure to keep them updated on the moving timeline and notify them as dates and tasks change.
Moving spaces also presents an opportunity to troubleshoot current layout and workflow issues. Ask your team to help you in identifying these and provide possible solutions for when you move into the new office.
4. Enlist a Move Coordinator
Just like any project, there needs to be someone who’s in charge of seeing the move through from start to finish. If you are unable to plan, manage, and oversee the office move in its entirety, enlist the help of a member of your team to act as move coordinator.
5. Consider Hiring Office Movers
Hiring experienced Nashville office movers guarantees a successful relocation. Professionals have the necessary skills and resources to carry out seamless relocations while minimizing downtime and disruption to your company’s day-to-day. Look for a mover that offers flexible moving options and will provide you with a personal move coordinator to help your team navigate the process.
6. Change Your Company’s Contact Information
Once you’ve devised your plan and dates are set, you’ll need to make sure your business contacts and clients know that you’re moving. Create a contact list of customers, suppliers, consultants, and other third-parties to ensure you don’t leave anyone out. It’s also a good idea to order new marketing materials with your updated address well in advance so that you’re ready to hit the ground running on move-in day.
Make your office move a breeze by contacting the first-class Nashville office movers at Apex Moving + Storage. Give us a call to learn more about our cost-effective services or fill out our online form to schedule a free in-office estimate today!